When sending important documents through the post, it’s essential to clearly inform the recipient of what else is included in the package. This is where the phrase "Sample Letter Please Find Enclosed" and its variations come into play. Understanding how and when to use enclosure notations ensures that your correspondence is professional, organised, and that nothing gets missed. This article will explore the significance and practical application of these important elements in your business and personal letters.
The Importance of "Please Find Enclosed"
The phrase "Please Find Enclosed" serves as a clear and concise directive to the recipient. It’s a standard professional courtesy that leaves no room for ambiguity regarding the contents of your mailing. This simple addition is vital for ensuring that the recipient knows to look for additional documents and doesn't accidentally overlook important information. It signals that your letter is not the sole item to be reviewed.
There are several ways to present enclosure information:
- Directly below your signature.
- After the typed name of the sender.
- Sometimes, it can be indicated with just "Encl." or "Enc." followed by a number if there are multiple enclosures.
Here’s a breakdown of when you might use it:
- Single Enclosure: You are sending one additional document.
- Multiple Enclosures: You are sending more than one document. In this case, you can list them or simply state the number.
- Copies: You are sending copies of other documents.
| Notation | Meaning |
|---|---|
| Enclosure | One document is attached. |
| Enclosures (2) | Two documents are attached. |
| Encl: Resume, Cover Letter | Specific documents are listed. |
Sample Letter Please Find Enclosed: For a Job Application
Dear Ms. Davison,
I am writing to express my keen interest in the Marketing Assistant position advertised on your company's website. With my proven track record in social media management and content creation, I am confident that I possess the skills and enthusiasm to be a valuable asset to your team.
I have attached my curriculum vitae for your review, which provides further detail on my qualifications and experience. I am eager to learn more about this opportunity and discuss how my abilities align with your needs.
Thank you for your time and consideration.
Sincerely,
Alex Green
Enclosure: Curriculum Vitae
Sample Letter Please Find Enclosed: For a Business Proposal
Dear Mr. Henderson,
Following our recent discussion regarding the potential integration of our cloud-based project management software, I am pleased to submit a formal proposal outlining our recommendations and the benefits this partnership could bring to your organisation.
Please find enclosed our detailed proposal, which includes a cost breakdown, implementation timeline, and projected return on investment. We believe our solution will streamline your team’s workflow and enhance overall productivity.
I am available at your earliest convenience to walk you through the proposal and answer any questions you may have.
Best regards,
Samantha Jones
Enclosures: Project Proposal, Service Level Agreement
Sample Letter Please Find Enclosed: For an Invoice Reminder
Dear Customer,
This is a friendly reminder regarding your outstanding invoice, number INV12345, with a due date of 15th October 2023. Our records indicate that this payment is still pending.
For your convenience, please find enclosed a copy of the original invoice. If you have already submitted your payment, please disregard this notice and accept our apologies.
Should you have any queries or require assistance, please do not hesitate to contact our accounts department.
Thank you for your prompt attention to this matter.
Yours faithfully,
The Accounts Team
Enclosure: Invoice INV12345
Sample Letter Please Find Enclosed: For a Membership Application
Dear Membership Committee,
I am writing to apply for membership to the Local Gardeners' Society. I have been an avid gardener for many years and have long admired the society's contributions to our community and its commitment to promoting horticultural excellence.
Please find enclosed my completed membership application form and the required membership fee. I am eager to contribute to the society's activities and benefit from the knowledge and experience of fellow members.
I look forward to hearing from you soon.
Sincerely,
David Miller
Enclosures: Membership Application Form, Membership Fee
In conclusion, incorporating "Please Find Enclosed" into your correspondence is a small yet significant detail that enhances clarity and professionalism. Whether you are sending a job application, a business proposal, an invoice reminder, or a membership form, clearly indicating enclosed documents ensures that your recipient has all the necessary information at hand. Mastering this simple convention is a key step in effective written communication.